Monday, January 26, 2015

What Is Your Firm's Business Continuity Plan When Juno Strikes?

With an impending storm at our heels, the Northeast and Mid-Atlantic are bracing for Juno - and it may be one for the books. This time, you’re ready. You’ve battled grocery store lines, filled your gas tank, and searched frantically through empty aisles for the last pack of AA batteries. The office building has already announced that it will be closed for the duration of the storm, but business must continue. What is your firm’s continuity plan when disaster strikes?
The Houston Chronicle’s contributing author David Ingram, notes three key elements in a business continuity plan in his article, “Business Continuity Planning for a Legal Firm”:
  1. Maintain scheduled meetings and communication, including plans for alternative meeting space (virtual or physical), access to important contact information, alternative transportation and access to their data from a remote location.
  2. Have established research and preparation plans, so attorneys can access legal records, and their office administrators can prepare supporting documentation.
  3. Determine a standard process for execution once disaster is imminent or has already struck, is also crucial. Preparation should involve identifying potential disruptions to the firm and what workflow may be affected, planning alternative means of executing that workflow and communicating the standard process to all employees of the firm.
The American Bar Association has also published a more detailed guide to business continuity planning for reference.
Start your disaster planning today by following the guidelines above and by implementing secure, dependable cloud-based systems like ANAQUA Essential. Leveraging advanced technology that incorporates all aspects of your firm’s activities is an easy win for continuity planning. Firms that embrace ANAQUA Essential have everything at their fingertips no matter what disaster looms around the corner:
  • Instant access to documents, contact records and more for attorneys, docketing staff and clients
  • Collaboration tools to work together remotely, from the safety of your home
  • Mobile connection anytime, anywhere – even when the power goes out!
Unfortunately, determining a proper business continuity plan isn’t something that can wait until disaster is imminent – and Juno may not be the end of winter’s wrath. Anaqua Essential’s intellectual property management software will help your firm continue to serve its clients without disruption under any conditions.

Tuesday, January 20, 2015

Does Your Firm Have What It Takes to Stay Ahead of the Curve?

In an increasingly saturated legal market, it is imperative for law firms to maintain a competitive edge. A recent article by Law Technology News “Technology Curve or Survival Curve?” brings to light the role of technology in advancing the firm ahead of competitors. Utilizing the right technology is key to maximizing ROI, which ultimately yields lower cost due to efficiency while also bringing greater value for the client. Unfortunately, many law firms are often hesitant to make a switch from their current system, due to budgetary, time or process constraints.

Anaqua’s IP Practice Maturity Model (IPM3) was designed to allow users to more easily evaluate their firm’s current position on the path toward implementing best practice technology and to prioritize areas for improvement. We encourage you to use this tool to learn how advanced technology will help you to stay ahead of your competitors. Impact on the business will be clear and measurable, from both a strategic and operational perspective.

Advanced systems enable a firm to generate performance reports that allow those in all areas of the firm, from office administrators to senior partners, to spend more time on high-margin tasks and less time on low-margin activities, yielding more sustainable profitability. Switching from a traditional docketing system to a more sophisticated and integrated workflow will also mitigate risk by adding levels of review and control, automated policy and system alerts, and also lessen the burden brought on by staff turnover. Attorneys, previously hindered by time spent on administrative tasks, will have more time to dedicate to their clients’ needs, translating to a higher perception of value delivered. Enabled by the age of technology, customers have come to expect information to be readily available to them and for response times to near immediacy. Recording and processing data through an integrated system allows the client to access their most up to date account information and also allows the attorney to instantly locate a client’s information in order to deliver timely response. Upgrading your business workflow with advanced IP Practice Management software is more than just a step in the right direction, it is an investment that will be key to survival.

To learn more about Anaqua’s robust software-based IP Practice Management solution, contact us to request a demo